Privacy Policy

 

Who we are

SGS Business Process Services (UK) Limited (trading as Slater Gordon Solutions Motor) (“we”, “us”) is part of a group of companies whose ultimate parent company is Slater and Gordon UK Holdings Limited (“Slater and Gordon”).

We take the privacy and confidentiality of our clients, potential clients, ex-clients and their affiliates very seriously and we are committed to protecting it. 

This Privacy Policy explains the type of information we collect, why we collect it, how we use it, who we might share it with and how to correct or modify it.

We may use your personal information

  • To contact you to discuss your enquiry using the contact details provided by you in our enquiry forms, claim forms or by email;
  • to perform a contract, such as engaging with an individual or company to provide services;
  • to comply with legal and regulatory obligations;
  • for legitimate business purposes; or
  • to contact you to tell you about updates, products or services that may be of interest to you, provided by us or other members of the Slater and Gordon Group, if you have provided your consent (where necessary) for such use, or the organisation that you work for has obtained your consent (where necessary).

How we collect your personal information

We collect and process your personal information in order to facilitate the provision of the professional service(s) for which you have instructed, or may instruct, us, whether this is provided through our website, phone, email, or otherwise.  The personal information you supply to us in connection with your claim may include: your name, address, contact details, date of birth, financial information and credit card information, details relating to your motor vehicle, details of the circumstances of the claim or incident, details of the damage or loss suffered by you, employers’ and referees’ details, work history, employment status and right to work in the UK.

Most of this information will have been provided by you, however there may be instances where it comes from other sources or third parties. For example, we also work closely with business partners, insurance companies, brokers, body shop and fleet companies for the purpose of arranging repair services and vehicle hire.

Your personal data will be held in electronic and/or manual format.

Why we collect your personal information

We will use your personal information for the following purposes:

  1. the administration and management of your claim;
  2. to provide and refer services ancillary to your claim, for example, legal services, vehicle replacement hire, the recovery of the vehicle hire costs, medical assistance and reports, insurance products; and/or
  3. to comply with any laws or regulations.

Sharing your personal information outside of Slater Gordon Solutions Motor

We may need to communicate your personal information to other individuals or organisations. For example: 

  1. business partners, suppliers and sub-contractors for the performance of any contract we enter into with you or them;
  2. vehicle rental companies for the purpose of obtaining a replacement vehicle;
  3. insurance underwriters for the purpose of assessing and validating your claim or to enable them to provide cover under an insurance policy;
  4. insurance companies/ brokers/ third party introducers who referred your claim to us for the purpose of complying with our contractual obligations regarding details of the claim we process;
  5. repairers and/or engineers to ensure your vehicle is appropriately appraised and repaired;
  6. credit hire companies you may have contracted with and for whom you are obliged to recover the credit hire charges; and/or
  7. other members of the Slater and Gordon Group or our business partners for legal advice and/or specialist services necessary to facilitate the pursuit of your claim.
  8. If, after providing us with your personal information it becomes apparent we are unable to offer our service to you, we may pass your details to another company who may be able to assist you.

In dealing with your claim, we may also transfer your information to third parties providing us with support and administrative services for the more efficient processing of your claim and/or the legitimate business purposes. Your details will be processed in each case in strict confidence and we will take all reasonable steps to ensure that any third party has sound security measures. 

In the unlikely event that we sell our business, or a part of it, we may sell your information as part of the sale to allow the purchaser to carry on providing some or all of our services to you.

Accessing and updating your personal information

You have a number of legal rights over the personal information held by us. These include the right:

  • to access your personal information held in our records, whether electronically or manually;
  • to correct or update any personal information that you think is incorrect;
  • to object to further processing, including stop receiving marketing material from us which you previously signed up for, by updating your marketing preferences;
  • to ask us to delete your personal information. We will only be able to accommodate this request where it is no longer necessary for the purpose(s) for which it was provided or where we no longer have a lawful basis to process your personal information;
  • to receive the personal information we hold about you in a portable format, however this need only be provided in limited circumstances where the processing has been done by automated means; and
  • to ask us to stop processing your personal information in certain circumstances. Asking us to stop doing this may mean we are no longer able to provide you with our services.

You should contact us should you wish to have access to this information or to update or complete any of our records pertaining to your personal information. Requests can be made to our Data Protection Officer:

90 High Holborn
London
WC1V 6LJ

For more information about this policy, or if you would like to make a complaint in relation to the way we process your personal information, please contact Compliance@slatergordon.co.uk. We will endeavour to resolve any complaints, however if we are unable to do so to your satisfaction, you can contact the Information Commissioner’s Office (ICO), the website is www.ico.org.uk or their telephone helpline 0303 123 1113.

Other Websites

Sometimes other websites may collect information from you that subsequently may be passed onto us. In addition, this website may contain links to other websites. This Privacy Policy only applies to this website, so please ensure you also read the privacy policy of the other website provider. We bear no responsibility for the operation, content or policies of other websites.

How long we keep your personal information

We will retain your personal information for as long as it is reasonable and necessary for the use for which we have collected it in accordance with applicable laws, and our statutory obligations. We may also use your personal details to provide you with information about legal developments, news or events if you have subscribed to our newsletters, or to ask you to participate in a client satisfaction survey.

Transferring personal information overseas

Most of the personal information we hold on you will be used and stored in the UK. However, there may be instances where some or all of your personal information is transferred overseas as some or our operations and third party providers are located outside of the UK. Where this occurs, we have taken steps to ensure that data is held securely.

Security

We will keep your personal information confidential and will take appropriate measures to protect it against loss, theft or misuse and to safeguard your privacy. 

Where you are provided with any confidential information (including a user ID or password), you must not disclose such information to any third party.

Updating this Policy

We may amend this policy at any time by either notifying you or posting a revised version on our website at www.slatergordonsolutionsmotor.co.uk.

If we make a change to this policy, we will take your continued use of our services after that date as your acceptance of the change, so if an amendment is not acceptable to you then you should stop using our services.